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A website content system is used to publish a range of content. These can be simple pages or complex pages sourced from databases, training materials, online manuals, or general business documents. The websites can range from large e-commerce sites, personal blogs, school lessons, to corporate sites. There can be thousands of pages with extensive linkage between pages.

Prior to deciding which website content management system to use, it is advised that you should evaluate what are your needs and what would you would like to accomplish. It should be noted that there isn't a universal checklist available that spans everyone's interests. Each person and each organization differs in that each have different standards and concerns.

In order to ease the process, the prerequisites can be put in to the following categories, creating, managing, publishing and presenting content as well as contract and business. These steps show every aspect of a website content management system from building the actual content to displaying it to users.

An author must require content creation functionalities to generate materials on websites. A CMS must be easy to create and maintain in order to be successful. Content management is the foundation of this system. It is generally made up of a central repository and supported by various tools for manipulation and management. Key factors for content management are version control & archiving, workflow, security, integration with external systems and reporting.

The publishing engine must be able to recall the contents in storage and generate the web page seen by the users. Imporant elements in the publishing engine includes page templates and stylesheets. The support of many formats such as HTML, PDF, WAP, etc. might necessary to ensure the success of the website. On larger sites, personalization and users' usage data should be implemented on the pages.

An important element of a web page includes the appearance of the subject matter. This greatly influences the overall design and look of the web page. Several particular standards appeal to users and the presentation of the web page must adhere to the users' expectations. The most important requirements include usability, speed, convenience, cross-browser support, metadata, and navigation.

The final requirements, contract and business, refer to project manangement and business procedures vendors must take into consideration when installing a website content management system. Certain requirements that must be dealt with include instruction in using the cms, proficiency in operation, documentation, neccessary resources concerning hardware/sotware or any perticular database, attached costs, flexibility, etc.

A website content management system is often crucial to the popularity of the website that it helps creates. Millions of dollars may depend on the website in the case of complex enterprise system. Therefore, it is imperative that the website content management system meets the neccessay needs of the website. Addressing the goals and necessities remains the most important task, and all persons involved should perform this job beforehand.